One spreadsheet to run your childcare business all year: tuition, attendance, meals, hours, expenses and mileage. At tax time, hand your preparer one clean summary.
Instant download · Excel & Google Sheets · 14-day money-back guarantee · Free rate updates each January
Home daycare providers get deductions that most small businesses don't, but only if the records are there. Most providers keep them in a shoebox, a notebook and their memory.
You can deduct part of your rent or mortgage interest, utilities and insurance. The share depends on the hours your home is used for care, and most providers guess.
The IRS standard meal rate lets you deduct each qualifying breakfast, lunch, supper and snack, but only if you log them. That can be thousands of dollars a year.
Families need a statement of what they paid you so they can claim the child care credit or their FSA. Making them one by one takes hours.
Log as you go. The Summary tab totals income, direct and shared expenses, meals, mileage and home costs, and estimates your net profit and self-employment tax. There's also a month-by-month view.
Enter your home's square footage and log your weekly hours. The workbook applies the IRS Publication 587 method and handles space used exclusively for daycare too. It even projects your full-year percentage partway through the year.
Count meals and snacks per child, and the standard meal rates for your region are applied with IRS daily limits built in. Mileage uses the right IRS rate for each trip's date, including 2026's mid-year change. Tuition balances roll up to your roster.
Pick a child and the payment statement fills in with your business details and the family's total paid for the year. Print it or save it as a PDF.
Two files: a blank workbook for your business, plus a fully filled demo year so you can see how everything fits together.
Editable paperwork and printable checklists that match the workbook. Buy them separately or save with the complete kit.
11 editable Word/Google Docs files: parent handbook, enrollment agreement, enrollment and emergency form, medication, photo and transportation permissions, incident report, fee schedule, payment notices, withdrawal notices and a year-end tax letter.
10 printables, as PDF and editable Word: opening and closing checklist, cleaning schedule, drill log, monthly safety inspection, onboarding checklist, daily reports, allergy alert, sign-in sheet, visitor log and weekly menu.
All three: the Tax-Ready Daycare Manager, the Policies & Contracts Pack and the Daily Operations Checklists. Save $9 compared with buying separately.
Yes. Upload the .xlsx file to Google Drive, open it, and choose File > Save as Google Sheets. It also works in Microsoft Excel (Windows, Mac and web). Apple Numbers isn't supported.
No. You pay $39 once and the file is yours. Each January we email buyers an updated file with the new IRS rates at no charge.
No. It organizes your records and estimates deductions using the methods in IRS Publication 587 and the IRS standard mileage rates. Tax rules change, so please review your return with a tax professional. They'll be glad you're this organized.
Yes. Blue text means "type here." Everything else calculates on its own. There's a Start tab with step-by-step instructions and a filled demo to copy from, and you can email us anytime.
It's designed for family or home-based childcare, where the time-space rules apply. Group home providers who operate from their residence can use it too. Centers in commercial buildings won't need the home-space features.
They're general templates written in plain English. They aren't legal advice. Child care rules and contract law vary by state, so check your state licensing requirements, and consider a one-time review of your enrollment agreement by a local attorney.
Email support@kitchentablekits.com within 14 days of purchase and we'll refund you. No hard feelings.
Start logging today. Your future self (and your tax preparer) will thank you.
Get the Daycare Manager · $39